Green management has been one of the
major commitments of Information Services Department. In this fourth
environmental report, we shall review the effectiveness
of the various environmental initiatives and measures taken in 2002 and sets
out our green targets in 2003.
2. Same as in previous years, the
Information Services Department is committed to ensuring that government's
Public Relations and
Information policies, both
locally and overseas, are implemented in an environmentally responsible
manner. Throughout the year of 2002, we adopted the following policies
our environmental goal: -
3. With the green commitments
in mind, we went through another year of green management in 2002
with the following fruitful
|A. Use of Energy and Material
||All officers are requested to comply with the energy conservation
policy of switching off lights and air-conditioners whenever
offices are not in use. Routine checks are conducted.
||Reduce fuel consumption by rationalising
the trips run by departmental vehicles.
||(i) Measures are taken to economise
the use of paper. This includes using the blank side of used
paper for drafting, printing on both sides of paper and
re-using envelopes, etc.
||(ii) All officers are reminded
to maximise the use of the Internet and e-mail facilities for
||(iii) ISD Intranet was set up
in May 2001 to facilitate communication among officers in the
department and to reduce the need for hard-copy circulation and
facsimile transmission of paper and documents. More than 15 categories
with over 1,500 items are posted on the Intranet.
||All staff can log into the Intranet
and gain access to departmental information, thus minimising
the need for hard-copy circulation. The on-line booking of conference
rooms and departmental transport available on the Intranet was
particularly useful in reducing paper forms required for processing
||(iv) Computerised office equipment,
e.g. high-speed scanners, digital senders and fax servers are
used to improve office efficiency and to minimise paper consumption.
||(v) Environmental initiatives
are introduced in respect of the production and sales of Government
publications to minimise paper consumption:
||a) Government publications can
be ordered by electronic means through the Internet, in addition
to phone, fax and mail ordering.
||About 50% of the orders for Government
publications were received via the Internet in 2002.
||b) e-Gazette is uploaded onto
the Government web-site for public viewing.
||The number of printed copies of
Government Gazette was reduced from 1,500 in 2001 to 1,250 in
2002, representing a drop of 17%.
||c) The Government Telephone Directory
is uploaded onto the Government web-site in March 2002.
||Printed copies of Government Telephone
Directory (GTD) was reduced from 32,200 in
2001 to 27,100 in 2002, representing a drop of 16%. The production of hard copies
of the GTD has ceased since 2003.
||d) Publications catalogue and
list of new publications are uploaded onto the online Government
Bookstore and ISD website to replace hard copies.
||The annual production of about
8,000 copies of the “Government Publications Catalogue” had
ceased from 2002. The free distribution of the “Monthly
New Publications List” of about 900 copies per month had
also ceased in 2003.
||e) The information sheet of “Hong
Kong Background Information” has been produced in CD-ROM
format instead of hard copy since November 2001.
||About 224,400 sheets of paper
were saved in 2002 as a result of the cessation of the production
of the hard copies.
||f) Printed copies of the “Hong
Kong: The Facts” series have ceased to be produced since
||More than one million sheets of
paper were saved in 2002.
||(vi) Officers of the TV/radio
monitoring team have been re-using audio and video tapes for
||(vii) The e-Bulletin launched
in December 2002 has served as an additional channel for the
Government to communicate directly with the public through the
||Publicising government policies
electronically reduces the need for printed publicity materials.
The public can express their views to the Government by sending
e-mails instead of letters.
||(viii) Bulletin Board System (BBS)
for eleven overseas offices was set up in December 2002 to enable
the posting of the latest information such as list of visitors
to Hong Kong to facilitate access by overseas staff electronically.
||A substantial quantity of paper
was saved as information need not be sent through fax to overseas
||(ix) The News Services Support
System (NSSS), which originally carried only English dispatches
from news agencies, was enhanced to incorporate Chinese news
dispatches. With the new web interface, the system has also been
attached to the ISD Intranet for easy information sharing among
||The enhanced system eliminated
the need for hard copy printouts. Useful news dispatches selected
are now distributed mainly by e-mail and computer fax; or shared
among ISD officers via the ISD Intranet.
|B. Pollution Prevention
||(i) Random checks are conducted to ensure the implementation
of Government's Smoke-free
||(ii) All drivers are regularly reminded of the need to switch
off engines of cars while waiting.
||(i) Used printer cartridges are collected for re-cycling.
||Used printer cartridges totalling 306 were
collected in 2002 and $4,380 was donated to Sowers Action under
the Recycling Campaign.
||(ii) Used plastic film containers are collected by a private
firm for recycling.
||A total of 4,141 plastic film containers were collected for
recycling in 2002.
|Hazardous waste management
||(i) Chemical waste emitted in the course of photo-processing
is properly contained and stored.
||Arrangement has been made to comply with the Waste Disposal
(Chemical Waste) (General) Regulation.
||(ii) The waste is collected by EPD's contractor for disposal.
||The contractor has been requested to dispose of chemical waste
in an environmentally safe
||(iii) Regular site inspections are conducted to ensure proper
handling of hazardous waste.
||(i) Wider use of green products, eg. recycled photocopying
paper, alkaline batteries, energy-saving light bulbs and refillable
ball- pens, etc.
||Green products are widely accepted by all users.
||(ii) Purchase of stores items made of durable materials (e.g.
protective clothing made of Gortex), new equipment of low voltage
(e.g. LCD monitors) and energy efficient models (for electrical
||Conscious assessment and judgement on environmental friendliness
are made on all procurement.
|C. Management Action/Initiatives on Environmental
|Green Management Initiatives Implemented
|Green management scheme
||Each Division has nominated an officer to be the Green Management
Co-ordinator who is responsible for gauging staff's views on
environmental improvement, relaying views to management and conducting
regular checks and reviews on progress of green housekeeping
||Close liaison has been maintained between management and the
green management co-ordinators. Progress of green housekeeping
action plans was highly satisfactory in 2002.
||Departmental management, in consultation with staff, has developed
an environmental policy. The policy has been implemented smoothly
and is kept under regular review.
||The environmental policy was first introduced in December 1999.
The Policy Statement is circulated regularly and made available
on the Intranet for staff's information.
|Support of green activities
||Staff members are encouraged to participate in the green activities
organised in the community.
||Colleagues participated in the World Environment Day in June
2002 and joined the Hong Kong Environmental Protection Festival
in November 2002.
|D. Education and Training
||Environmental audit training is arranged for staff in the
Photo Section to equip them with knowledge on the handling of
chemical waste discharged in the course of photo-processing.
||All technicians handling chemical waste attended related training.
|Green practice guideline/ information for staff
||Departmental circulars on energy conservation, economy in
the use of paper and other environmental protection matters
are circulated to all staff periodically and placed on the Lotus
Notes Bulletin Board for easy access and re-circulation.
||Continuous effort is made on dissemination of information to
enhance environmental consciousness.
4. The department will make continuous efforts to implement green
management in our workplace and further improve the housekeeping
In particular, we are directing our efforts towards an e-office
environment. Various projects
under the Information Systems Strategy Review have been/will be
conducted for the enhancement, improvement and further development
of the use
of Information Technology (IT) for various work processes of the
department. With the successful
implementation of these projects, the service of our department
will be delivered in a more environmental-friendly manner. On the
other hand, in line
with the Government’s Economy Drive to economise on the use
of resources, we will work closely with all Green Management Co-ordinators
to achieve savings
on all fronts and in all forms.
5. If you have any suggestion or points
to make on this report, you can telephone, call at or write to
the Deputy Departmental
8626, Fax No. 2525 6584, internet e-mail address email@example.com)